Bills (AP) — managing accounts payable

The Bills (AP) tab in Accounting is your accounts payable ledger — track money you owe to vendors. Find it under Accounting → Payables → Bills (AP).

There is no separate Bill Pay tab. Paying a bill is an action on the bill itself, so everything you do with a payable — create it, approve it, record payment, void it — happens in one place. Old links to the Bill Pay tab redirect here.

Bill statuses:
• Draft — created but not yet approved for payment
• Approved — reviewed and ready to pay
• Paid — payment recorded
• Voided — cancelled, excluded from reports

Creating a bill:
1. Go to Accounting → Payables → Bills (AP) → "+ New Bill".
2. Select the vendor, enter the amount, due date, and expense account.
3. Save as Draft, then Approve when ready to pay — see "Approving a bill".

The bill total flows into your general ledger as an accounts payable entry. When you mark it paid, the liability is cleared and the expense is recorded against your chart of accounts.

A bill you did not type yourself:
Bills also arrive by email (see "Email-to-Bill") and from imported statements. However a bill got here, it lands as a Draft and goes through the same approval before anyone can pay it.